Privacy Policy
Privacy policy last updated: 28 July 2022
1. About this privacy policy
1.1 This is the Privacy Policy for Appetising Development Ltd (“we”, “us”, “our”), and the website https://www.appetisingdevelopment.co.uk (the Site) which is operated by Appetising Development Ltd, a company incorporated in England and Wales under company number 12744503. Our registered office is at 38 Torun Way, Swindon, Wiltshire, SN25 1TA.
1.2 We are committed to protecting your privacy and complying with our data protection obligations under the Data Protection Act 2018 (the DPA 2018), the UK General Data Protection Regulation 2016/679 (the UK GDPR) and any other applicable UK legislation (together, Data Protection Law).
1.3 When you interact with us or use the Site, we act as the data controller of your personal data. This means that we are responsible for processing your personal data and deciding how to use it. This privacy policy explains the types of personal data we may collect about you when you interact with us, why we collect it, what we use it for and what rights you have over that data. Personal data is any information about an identifiable person. Processing is anything we do with your personal data, including using, storing, sharing and deleting it.
1.4 This policy was last updated on the date shown at the top. We may change this policy at any time by posting an updated version on the Site and will make reasonable efforts to bring any material changes to your attention. You may wish to check it before using the Site as any changes will be effective from the date that they are made.
2. Contact Information
2.1 If you have any concerns or would like further information about our use of data or this policy in general, you can contact our team at [email protected] or on 07464047718.
3. What information do we collect?
3.1 We collect, store, and use the types of personal data set out in the table at the end of this policy.
4. How will we use your personal data?
4.1 We will use your personal data for the purposes set out in the table at the end of this policy.
4.2 We profile our customers so that we can find out more information about their business needs and processes and market the most relevant services and products to them. To do this we compile a profile of information on you which may include your IP address, pages you visit, contact details, business information supplied with your consent and purchase history.
5. How do we share your personal data?
5.1 When we share personal data, we do so in accordance with Data Protection Law. We may share certain personal data, where necessary, with employees, contractors, consultants or advisers, to facilitate services and for general commercial purposes.
5.2 In addition, where necessary, your personal data may be shared:
5.2.1 with group, associated or affiliated companies including Your Business Efficient, for internal administrative purposes.
5.2.2 with parties who provide products or services to us, such as software development, email services, payment processing, advertising, user notification and feedback functionality, marketing companies who help us manage our communications with you, project management cloud-based software; digital signatory software etc.
5.2.3 if the company or business is sold, transferred or integrated with another business, with our advisers, a prospective purchaser, a prospective purchaser’s advisers or the new owner of the company or business to facilitate the process.
5.3 We may also provide third parties with aggregated but anonymised information and analytics about our customers. Before we do so we will make sure that it does not identify you.
5.4 We use third party vendors and hosting providers to store data. We seek assurances from third party vendors and hosting providers that data is collected and processed in line with Data Protection Law.
5.5 In some cases when we share personal data, it will involve the transfer of that personal data to countries outside the UK which have different data protection standards to those which apply in the UK.
5.6 Where we transfer personal data outside the UK we will ensure that there are adequate safeguards to protect your privacy rights under Data Protection Law.
6. Third party links
6.1 This Site and any information we may share with you when responding to enquiries or performing our services may contain links to other websites over which we have no control. We are not responsible for and do not review or endorse the privacy policies or practices of other websites which you choose to access from this Site. We encourage you to review the privacy policies of those other websites, so you can understand how they collect, use and share your personal information.
7. Your Rights
7.1 We respect your rights to privacy and will respond to requests for access or control over information about you in accordance with Data Protection Law. We may require you to verify your identity before we take any action.
7.2 Depending on the reason we have your personal data, you have a right to:
7.2.1 access the personal information we hold about you (commonly known as subject access);
7.2.2 request that we correct or complete personal information we hold about you that is inaccurate or incomplete;
7.2.3 request that we erase your personal information in some circumstances, or object to our processing it as detailed at paragraph 7.5;
7.2.4 restrict how we use your personal information, in certain circumstances;
7.2.5 request that we provide you with copies of your personal information in a machine-readable format or transfer it across different services; and
7.2.6 where we have asked for your consent to process your data, to withdraw this consent.
7.3 These rights are limited in some situations under Data Protection Law – for example, where we can demonstrate that we are under a legal obligation to process your data.
7.4 If you wish to exercise any of these rights, please contact us using the details in paragraph 2 above.
7.5 Your right to object
7.5.1 You have a right to object to our processing of your personal data and ask us to stop doing so. If we are processing your personal data for direct marketing purposes (which includes profiling to the extent that it is related to such direct marketing) and you object to this, we will stop processing your personal data immediately.
7.5.2 If our processing of your personal data including any profiling activities is in the public interest or pursuant to our legitimate interests and you object to this, we will stop processing your personal data unless we have compelling reasons which override your interests, or our use of your personal data is for the establishment, exercise, or defence of legal claims.
7.6 We hope that we can satisfy any queries you may have about the way we process your data. However, if you have unresolved concerns, you also have the right to complain to data protection authorities (in the UK, the Information Commissioner’s Office). You can call the ICO on 0303 123 1113 or go to their website: https://ico.org.uk/make-a-complaint/).
8. Data Retention
8.1 Your personal data will only be kept for as long as necessary for our purposes. Specific periods are set out in the table at the end of this policy.
8.2 At the end of the specified retention periods, your personal data will either be securely destroyed or anonymised, unless we are required to keep it to comply with our legal obligations.
9. Data Protection Principles
9.1 We process your personal data in accordance with the following principles:.
9.1.1 we process your personal data lawfully, fairly and in a transparent way;
9.1.2 we collect your personal data for specified, explicit, and legitimate purposes; any further processing we do is compatible with the original purposes for which for which we collected it;
9.1.3 we only process personal data that is adequate, relevant and limited to what is necessary to achieve the purpose for which it is processed;
9.1.4 we take reasonable steps to ensure that all personal data is accurate and kept up to date where necessary;
9.1.5 we do not store personal data in a form which identifies you for any longer than is necessary for the purposes of processing; and
9.1.6 we process personal data securely and in a way that protects against unauthorised or unlawful processing, accidental loss, destruction or damage.
9.2 When we ask for your personal data, we will tell you whether you are required by law or contract to provide it, and what will happen if you do not provide the data.
9.3 Any request for consent to the processing of your personal data will be made directly to you and will include information about why we require the personal data and what will be done with it.
10. What is our lawful basis for processing?
10.1 We will only process personal data when we have a lawful basis for doing that processing. The table at the end of this policy sets out the lawful basis we rely on for each type of data we process.
10.2 We will choose one of the lawful bases in the UK GDPR to justify how we use your personal data. These are:
10.2.1 Consent: You have given consent to the processing of your personal data for one or more specific purposes.
10.2.2 Contract: The processing is necessary for the performance of a contract with you or in order to take steps at your request before entering into a contract.
10.2.3 Legal obligation: We need to process your personal data to comply with a legal obligation.
10.2.4 Vital interests: The processing is necessary to protect the vital interests of you or another person.
10.2.5 Public interest: Processing is necessary for the performance of a task carried out in the public interest or in the exercise of some official authority.
10.2.6 Legitimate interests: Processing is necessary for the purposes of legitimate interests pursued by us or someone else, except where such interests are overridden by your interests or fundamental rights and freedoms requiring the protection of your personal data.
TABLE OF PERSONAL INFORMATION WE USE
The table below sets out detailed information about our purposes for processing, the basis for processing and the retention period for the personal data.
| Category of personal data | Purpose of processing | Lawful basis for processing | Retention period |
|---|---|---|---|
| Name and contact details | To respond to enquiries To provide non-obligatory quotes and estimates for our services To enter into a contract where we provide our services to you To perform any contract that we enter into with you To contact you with information, newsletters and marketing materials about our products and services | Performance of contract Compliance with legal obligation Consent | Where collected for the purpose of responding to an enquiry or providing a non-obligatory quote or estimate: For one year since you gave consent, or until you withdraw consent if earlier Where collected for the purpose of fulfilling our contract with you: For six years after the contract between us has terminated |
| Payment information | To process and manage your payments, give refunds, and collect or recover money owed to us For fraud prevention and detection | Performance of contract Compliance with legal obligation | For six years after the contract between us is terminated |
| Contact history | To fulfil our contract with you To provide customer service and support To train our staff | Performance of contract Legitimate interests in dealing with complaints or claims | Where the customer has not entered into a contract with us: For one year since you gave consent, or until you withdraw consent if earlier. Where the customer has entered into a contract with us: For two years after the contract between us has terminated |
| Purchase history | To keep a record of paid services we have provided you To identify what services may be of use to you | Performance of contract Legitimate interest in administering and/or improving our services generally | For six years after the contract between us has terminated |
| Browser, device and Site usage information | To improve the Site To protect the Site against fraud To set default options for you, such as language and currency | Performance of contract Legitimate interest in maintaining our Site | For three years since you last logged on to the Site |
| Responses to surveys, competitions and promotions | To run the survey, competition or promotion | Performance of contract Legitimate interest in administering and/or improving our services generally | For three years from the closing date of the survey, competition or promotion |
| Customer comments and product reviews | To improve our services Where relevant, to establish, exercise or defend legal claims | Performance of contract Legitimate interest in dealing with complaints or claims and improving our services generally | For six years, unless submitted through third-party review service who will maintain their own retention period |
| Information generated in the course of the use of our products and services | To fulfil our contract with you For internal research and development purposes To improve and test the features and functions of our Site | Performance of contract Legitimate interest in maintaining our Site and improving our services generally | For three years after the contract between us has terminated |
| Information collected through cookies and similar technologies | To conduct and store site usage analytics, statistical and trend analysis and market research To generate customer profiles to facilitate marketing initiatives | Consent | For six years since you gave consent, or until you withdraw consent if earlier |
See the UK Government explanation of why a privacy policy is needed here
